Before the advent of secure file hosting platforms, people used email to share personal and business files. However, this strategy has one problem: most email accounts have a file size limit, and large files are hard to send. Additionally, risk management experts understand the dangers of using an unsecured platform to send proprietary files. Secure sharing platforms address these concerns because top vendors offer data and security controls, including collaboration tools, that allow only necessary personnel to have access.
A Brief Overview of Secure File Sharing Platforms
Cloud technology offers a variety of products for business users looking to protect data and streamline operations. From online document management and cloud storage to data rooms and online backup, many options are available for businesses and individuals needing to share single files. There is a significant amount of overlap in the functions and purposes of these file sharing services because they all use internal servers to warehouse data.
For instance, many online file hosting services permit users to share single files, and many file hosting options back up users’ data on corporate servers. However, there are notable differences in the functionality and features of secured document sharing services and online file sharing platforms. Secure platforms offer great security while allowing users to collaborate on documents.
Benefits of Secure File Sharing
For users with sensitive data, email file sharing is not an appropriate option. Secure file sharing services offer software platforms that have much tighter security when compared to email exchange programs. Many business clients use FTP (file transfer protocol) to receive and send large, single files, and this strategy offers some security benefits when compared to email. Despite its capabilities as an in-house file hosting program, FTP does have some drawbacks.
There are frequent reports of security breaches at businesses of all sizes. Part of doing business involves understanding the concepts of data security. Today’s best file hosting programs include a minimum of 256-bit encryption. Below is a brief list of the top sharing services for single files.
- Google Drive. This platform became popular because it allows users to edit files simultaneously. The free plan includes 15 GB of storage. The Premium version, Google Drive for Work, offers unlimited storage and additional functionalities like encrypted data storage.
- Dropbox. Known as a consumer cloud service, Dropbox also provides secure single file hosting for business clients. Dropbox automatically syncs files and allow users to share them even if the recipient does not have a Dropbox account. Trial users get 2GB of storage space, and the largest business plan available offers 1TB.
From increased reliability and tracking capabilities to enhanced collaboration, more businesses are counting on file hosting services to get things done. Technology is forever improving, and competition continues to encourage a downward trend in prices. Secure file sharing services are becoming the next popular service among businesses.
Secure hosting software is rapidly becoming a valuable tool for businesses of all sizes as well as startups looking for a quick, painless way to share single files. The benefits of these platforms are difficult to ignore, making the file sharing industry an option that every organization should consider.